Electronic System Operator Certificate Registration (TDPSE)

Written by Yovitha Manuella on 09/07/2024
The author’s views are entirely their own and may not always reflect the views of Putranto Alliance.

Introduction

Ensuring compliance with Electronic System Operator Certificate Registration (Tanda Daftar Penyelenggara Sistem Elektronik/TDPSE ) is crucial for electronic system operators to maintain legal standards and secure operations. This article outlines how electronic system operators can achieve proper registration and adhere to all regulatory requirements, thereby protecting user data and preventing potential administrative sanctions.

Definition

Electronic System Operator Certificate Registration (TDPSE) is proof that electronic system operators may conduct their operations in Indonesia.

An Electronic System Operator (Penyelenggara Sistem Elektronik/PSE) is an individual, business entity, or community managing electronic systems, which are series of electronic devices and procedures that handle electronic information.

Responsibilities and Requirements for PSE:

Ensure electronic systems are reliable, secure, and function properly;
Implement preventive measures to safeguard the system against threats;
Prevent prohibited information from being included or spread;
Provide systems that meet minimum requirements, such as:
a. Complete information display;
b. Secure information protection;
c. Operational procedures; and
d. Continuous mechanism updates.

The Importance

Electronic system operators often collect personal data, making TDPSE crucial for ensuring data protection and providing a guarantee to users.

Failure to comply can result in administrative sanctions, including:

PSE does not follow the registration requirement, which can lead to access blocking of the electronic system.
PSE has obtained the certificate but fails to report changes to the registration information and/or does not provide accurate registration information, which can result in:
a. Written warnings delivered via electronic mail and/or other electronic media;
b. Temporary suspension of the private sector electronic system operator if the written warning is not heeded;
c. Access blocking and revocation of the electronic system operator registration if the private sector operator does not confirm within 7 days after the temporary suspension.

The Best Time to Obtain TDPSE

PSEs need to register before launching or operating an electronic system and no later than 6 (six) months after the implementation of Risk-Based Business Licensing through the OSS system.

Benefits For Using Professional Services

TDPSE registration offers several key benefits, including:

Ensures compliance with regulations
Protects user data from misuse
Enhances user trust
Prevents administrative sanctions

How To Obtain TDPSE

PSEs must register through OSS, providing:

Technical overview of electronic systems;
Self-assessment of system categorization based on risk;
Personal Data Protection implementation assessment tools.

The application for registration is submitted by filling in the correct information regarding:

General description of the operation of the Electronic System;
Obligation to ensure information security in accordance with the provisions of laws and regulations;
Obligation to protect Personal Data in accordance with the provisions of laws and regulations; and
The obligation to conduct an Electronic System feasibility test in accordance with the provisions of laws and regulations on Electronic Transaction activities.

PSEs must register through OSS, providing:

Technical overview of electronic systems;
Self-assessment of system categorization based on risk;
Personal Data Protection implementation assessment tools.

The application for registration is submitted by filling in the correct information regarding:

Technical overview of electronic systems;

How We Can Help

Putranto Alliance provides PSE registration services and assists in reviewing IT audit preparations, ensuring all requirements are met and that electronic systems can operate smoothly while complying with all applicable regulations.

FAQs

Does PSE need additional submission to other institutions after issuing TDPSE?

It depends on its sector. If the sector of PSE have additional requirement that needs to comply, PSE need to add another submission to that specific institution.

What is the OSS system, and how does it relate to TDPSE registration?

The OSS (Online Single Submission) system is an integrated licensing service in Indonesia that facilitates business licensing processes. PSEs must use the OSS system to register for TDPSE, ensuring they meet all regulatory requirements before launching or operating an electronic system.

What are the specific data protection measures required for TDPSE registration?

To meet TDPSE registration requirements, PSEs must implement strong data protection measures, including encryption, secure access controls, regular security audits, and compliance with personal data protection laws and regulations. These measures help ensure the integrity and confidentiality of user data.

How long does it take to obtain TDPSE registration?

The time required to obtain TDPSE registration can vary based on the completeness and accuracy of the submitted application. Typically, the process involves multiple stages of review and confirmation, so it’s advisable to start the registration process well in advance of your planned launch or operation date.

What happens if there are changes to the electronic system after obtaining TDPSE?

If there are any changes to the electronic system or the information provided during registration, the PSE must report these changes through the OSS system promptly. Failure to report changes can result in administrative sanctions, including written warnings, temporary suspension, or access blocking.

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